Tameside-based Docutech Office Solutions, the leading provider of secure electronic management systems – has just launched Docuflo to help UK businesses keep flexible workers compliant.
This pioneering cloud-based document management and workflow automation solution from the Ashton-under-Lyne firm digitises and secures GDPR-compliant data in a central accessible location.
This gives employees secure and instant access to documents and processes, whether they’re in the office, working from home or out and about on a mobile app.
With most UK businesses expected to adopt a hybrid working model post-pandemic – and the Government’s flexible working taskforce urging permanent job flexibility for all workers – Docutech MD Jason Dixon said it’s never been more important for companies to protect their data and make their systems more efficient.
He said: “With flexible working set to become the new norm, it’s essential that businesses are best equipped to meet data privacy requirements. Being able to lead and manage remote teams effectively is also crucial to success for business owners and managers.
“As we all navigate our way through the pandemic, working from home means that accessing confidential data poses a greater risk of security breaches. Failure to do so can be costly, with fines of up to 20million EUR or 4% of annual turnover.”
Via Docuflo documents can be scanned, sent, received and retrieved through a secure portal with end-to-end encryption. This means only the recipient can access the enclosed information.
It also integrates with other Microsoft applications, CRM and ERM and stock management systems – as well as most accounting software – for seamless information sharing, allowing documents to be edited and shared, as well as for private information to be withheld.
Each Docuflo installation is bespoke and follows a thorough Docutech audit to determine dataflow. Cyber security skills training is then provided by the company’s GCHQ-approved partner, XYONE Cyber Security.
Jason again: “Our Docuflo system is easy to implement and use, not to mention cost-effective to install. Our bespoke audit and the training support ensures the right solution is developed and used correctly by everyone. It is a simple way to achieve cohesive, compliant and efficient hybrid working as businesses plan for their post-Covid future.”